Vocational Training Coordinator
Updated: Sep 30
Position Title: Vocational Training Coordinator- Blalock Campus
Department: Employment Services
Program Reports to: Vocational Training Supervisor
Employment Status: Full-time, non-exempt
Pay Range: $19-$21 an hour DOE
Impact Statement: The Vocational Training Coordinator supports clients in accessing vocational training and employment opportunities by coordinating recruitment, application and eligibility review, participant selection, enrollment, training participation, job readiness activities, and ongoing program support. The coordinator serves as a primary point of contact for Vocational Training participants and works closely with internal staff, training providers, volunteers, and community partners to support successful program participation and employment outcomes.
Duties
Leads efforts to recruit potential candidates for Vocational Training programs in collaboration with MAM programs, community partners, and other referral sources.
Reviews Vocational Training applications and supporting documentation for completeness, accuracy, eligibility, and compliance with established program requirements.
Reviews and evaluates applicants using established Vocational Training selection criteria and program-specific requirements.
Makes applicant selection decisions by consistently applying established Vocational Training selection criteria, program-specific requirements, and supervisory direction.
Assesses and documents applicant readiness and demonstrated ability to successfully participate in and complete the training program based on established selection criteria and the information and documentation provided.
Conducts applicant screening and follow-up, including requesting additional or missing information when needed to complete the application review process.
Applies established selection criteria consistently and objectively when the number of qualified applicants exceeds the number of available training seats.
Responds accurately and professionally to applicant questions regarding application status and selection outcomes, including informing applicants when they are not selected, when applicable.
Coordinates enrollment and orientation activities for selected participants and ensures required documentation and program requirements are completed before training begins.
Maintains accurate records of applicant and participant status throughout the application, review, selection, enrollment, training, and completion process.
Tracks participant attendance, progress, program requirements, examinations, certifications, completion status, and other required Vocational Training outcomes.
Maintains timely and accurate Vocational Training information in applicable databases, tracking systems, and program records.
Manages multiple Vocational Training applicant pools and participant groups simultaneously while meeting established deadlines and program timelines.
Conducts job readiness training for clients in person, by phone, and through online platforms, as appropriate.
Ensures participating clients complete required assessments, meetings, and written employment or training goals, as applicable.
Recruits qualified clients for the Employment Certification Program (ECP) and monitors attendance, assignments, and completion of program requirements.
Communicates and works cooperatively with MAM staff, training providers, volunteer job coaches, and other program partners to support participants and program goals.
Creates awareness of Vocational Training and Employment Services programs and develops community relationships with employers, community-based organizations, faith centers, schools, and other service providers to support recruitment and program services.
Assists with Employment Services communications and social media updates, as needed.
Follows established Vocational Training procedures, selection criteria, documentation standards, and supervisory direction while exercising appropriate judgment in day-to-day responsibilities.
Qualifications:
Commitment to the MAM mission.
High school diploma or GED required, with experience working with diverse populations.
Experience reviewing applications, eligibility documentation, program records, or other detailed documentation preferred.
Strong attention to detail and demonstrated ability to identify missing, incomplete, or inconsistent information.
Ability to apply established eligibility and selection criteria consistently and objectively.
Ability to professionally communicate difficult application outcomes, including when an applicant is not selected.
Strong organizational and time-management skills, including the ability to support multiple Vocational Training cohorts and participant groups simultaneously
Ability to work effectively within established Vocational Training procedures and supervisory direction while exercising appropriate judgment in day-to-day responsibilities.
Demonstrated ability to work effectively with individuals from diverse backgrounds and treat clients with dignity and respect.
Strong interpersonal and communication skills with the ability to build appropriate rapport and trust with clients, staff, volunteers, training providers, and community partners.
Ability to effectively facilitate workshops and presentations in person and through online platforms.
Knowledge of the hiring process, with experience in recruiting, interviewing, screening, or supporting job applicants preferred.
Proficiency with Microsoft Office, email, internet-based systems, databases, and other technology required to perform job responsibilities.
English fluency in reading, writing, speaking, and comprehension.
Reliable use of a smartphone to record time and attendance remotely when needed.
Physical Demands:
•Regularly required to talk or hear.
•Regularly is required to stand, walk, sit, use keyboard, handle, or feel objects, tools, or controls; and reach with hands and arms.
•Required to have the ability to lift and/or move up to 25 pounds.
•Required to remain at their workstation for prolonged periods of time.
•Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Conditions/Work Environment:
•This position is primarily on-site; however, work arrangements may include a combination of on-site and remote work based on program and business needs. Work location requirements are subject to change.
•Will be required to work some evenings and weekends, all of which will be planned.
•Primary work location is a climate-controlled indoor office environment.
•Flexibility for travel related to job requirements.
•Provide own reliable transportation with proof of valid driver’s license and TX minimum requirements of auto insurance.
To apply for this position please visit the Memorial Assistance Ministries website: Vocational Training Coordinator
Comments